The problem
Trade coordination meetings are essential on any multi-trade project, but the way most teams run them wastes time and loses information. The super prints a set of plans, spreads them on the table, and goes area by area asking each trade what they need and where they will be working. Notes get taken in a notebook or a meeting minutes template. After the meeting, someone types up the notes and emails them to the attendees.
The problem is that meeting notes have no spatial reference. The notes say "coordinate HVAC and electrical routing above the ceiling in the main corridor" but there is no markup on the drawing showing exactly where the conflict is. By the next meeting, half the action items are still unresolved because nobody tracked them, and the same discussions happen again. The meeting becomes a recurring event that produces meeting minutes but not actual coordination.
How HomeFloorPlan solves it
HomeFloorPlan turns the coordination meeting into a plan-based working session. Pull up the drawings on a screen or projector, and pin action items directly on the plan during the discussion. When the team identifies a coordination issue at a specific location, pin it, assign it to the responsible trade, and set a due date. The plan becomes the meeting record.
Before the next meeting, each trade can see their open items on the drawing and update their status. The meeting starts by reviewing open items on the plan instead of reading through meeting minutes. Action items that are resolved are marked closed. New items are pinned. The coordination process is visual, tracked, and tied to the construction drawings that the field crews use every day.
Key features
Live meeting markup
Pin action items and coordination issues directly on the plan during the meeting. The drawing becomes the meeting record with full spatial context.
Action item assignment
Assign each coordination item to the responsible trade with a due date. The trade receives a notification and can view the item on the plan.
Pre-meeting status review
Start each meeting by reviewing open items on the plan. See which trades have addressed their items and which are still outstanding.
Meeting history on the drawing
All coordination items remain on the plan with timestamps and resolution history. The drawing accumulates a complete coordination record over time.
Why teams choose HomeFloorPlan
- Replace meeting minutes with action items pinned directly on the plan
- Track coordination items to resolution between meetings
- Run more productive meetings by reviewing open items visually on the drawing
- Hold trades accountable with assigned items and due dates
- Build a coordination history that persists on the plan for the life of the project
Frequently asked questions
Can remote team members participate in the coordination meeting?
Yes. HomeFloorPlan is browser-based, so remote team members can view the same plan in real time. They can see items being pinned during the meeting and contribute comments from their location.
How do trades update their action items between meetings?
Each trade can log in to HomeFloorPlan and see all items assigned to them on the plan. They update the status, add comments, and attach photos showing the work is complete. The GC reviews these updates before the next meeting.
Does this replace a formal coordination log?
The plan-based coordination record in HomeFloorPlan can serve as your coordination log. All items are timestamped, attributed, and trackable, providing a more complete and visual record than a traditional spreadsheet log.